Yves Rocher is a global group that mainly produces and distributes plant-based cosmetics and skincare products. The French group is the global market leader for this particular type of beauty product and second in Europe for facial care.
“UKG's HR Service Delivery Platform offers Yves Rocher a range of critical benefits. Employees know where to look for their payslips and other personal documents, which saves time and money.”
Stefan Schröder
Human Resources
The Challenge
Previously, all employee data was managed on paper, which took much time and effort. "If employees had to provide signatures within a certain time frame, for example, then HR had to repeatedly contact, remind and reprimand employees in case of any doubt," recalls Stefan Schröder. "This was not only time-consuming but stressful too." The hope was that by introducing a system with a higher level of process automation, this would soon be a thing of the past.
Digital and automated processes were also supposed to streamline the complex HR process of onboarding. HR had to inform employees about deadlines through regular manual contact. Manual processes often made deadlines difficult to meet because staff had to account for shipping time of several days. The human resources department had to input all steps and documents manually.
The Solution
UKG Document Manager with integrated process automation offers the required functionalities, supporting the team by recording all events in an employee's working life efficiently and, to a large extent, fully automatically. Furthermore, payslips and additional staff-related documents can be sent automatically and digitally to the employee's electronic UKG Employee Vault.
All staff-related documents are automatically saved in the personnel file. This makes it easier to find documents and increases access speed. Automated expiry dates significantly decrease the amount of "legacy records" in the files.
The Result
Inspired employees
Employees can find information on processes and guidelines in just a few clicks via the UKG HR Knowledge Base. Employees can find information tailored to their needs through a role concept. Queries are documented, so searching through old emails is no longer necessary.
Increased productivity
At the onboarding stage, the onboarding process is available as soon as the contract has been drawn up, the company interview has taken place, and the e-signature has been provided. The signed contract is then automatically saved in the digital personnel file.
Savings in time and money
UKG Document Management automatically monitors adherence to deadlines. Digitising documents also saves on space and postage fees for sending paper letters. Everyone involved receives an overview of the current status of HR processes and can immediately respond in the event of any delays.
